Privacy Notice

What is the purpose for why we use your personal data?

We use this data to ensure we can provide the best possible podiatry care to you in a professional and comfortable environment.

How do we use your information?

All information supplied by you is used in confidence and used for the purpose of your treatment only.

Who is it shared with?

We will only share your information with other healthcare professionals if you give us consent. Information may be given anonymously if deemed appropriate.

Social Media

We do not use a third party to manage our social media. If you send us a private message we will not share it with any other organisation. It will not be stored for longer than 7 days.

Emails

We have virus protection in place and we offer an encryption service if requested.

Website

We do not use a third party service to collect information from this site.

Complaints

When we receive a complaint from a person we make up a file containing the details of the complaint. This normally contains the identity of the complainant and any other individuals involved in the complaint.

We will only use the personal information we collect to process the complaint and to check on the level of service we provide.

We usually have to disclose the complainant’s identity to whoever the complaint is about. This is inevitable where, for example, the accuracy of a person’s record is in dispute. If a complainant doesn’t want information identifying him or her to be disclosed, we will try to respect that. However, it may not be possible to handle a complaint on an anonymous basis.

We will keep personal information contained in complaint files in line with our storage and disposal policy. It will be retained in a secure environment and access to it will be restricted according to the ‘need to know’ principle.

 

Job applicants, current and former employees of M&C Podiatry Ltd

The Chief Data Protection Officer is the data controller for the information you provide during the process unless otherwise stated.

What will we do with the information you provide to us?

All of the information you provide during the process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.

We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for. 

What information do we ask for, and why?

We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.

The information we ask for is used to assess your suitability for employment. You don’t have to provide what we ask for but it might affect your application if you don’t. 

Application stage

If you use our online application system, this will be collected by a data processor on our behalf (please see below).

We ask you for your personal details including name and contact details. We will also ask you about your previous experience, education, referees and for answers to questions relevant to the role you have applied for. Our recruitment team will have access to all of this information.

Conditional offer

If we make a conditional offer of employment we will ask you for information so that we can carry out pre-employment checks. You must successfully complete pre-employment checks to progress to a final offer. We are required to confirm the identity of our staff, their right to work in the United Kingdom and seek assurance as to their trustworthiness, integrity and reliability. 

You may be required to provide: 

• Proof of your identity – you will be asked to attend our office with original documents, we will take copies.

• Proof of your qualifications – you will be asked to attend our office with original documents, we will take copies.

• You may be asked to complete a criminal records declaration to declare any unspent convictions.

• We will provide your email address to the Government Recruitment Service who will contact you to complete an application for a Basic Criminal Record check via the Disclosure and Barring Service, or Access NI, which will verify your declaration of unspent convictions.

• We will contact your referees, using the details you provide in your application, directly to obtain references

• If we make a final offer, you will be asked for the following to us and our accountants, Macrays, |Lancaster House, Sopwith Crescent, Wickford SS11 8YU in line with their privacy policy

Information to be stored will include:

• Name

• Bank details – to process salary payments

• Salary

• NI number

• Home address and contact details

• Date of birth

How long is the information retained for?

If you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus 7 years following the end of your employment. This includes your criminal records declaration, fitness to work, records of any security checks and references. This can be reduced if a request is made in writing.

If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for 6 months from the closure of the campaign.

Information generated throughout the assessment process, for example interview notes, is retained by us for 6 months following the closure of the campaign.

Your rights

Under the Data Protection Act 1998, you have rights as an individual which you can exercise in relation to the information we hold about you.

Complaints or queries

M&C Podiatry Ltd tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of M&C Podiatry’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.

Access to personal information

M&C Podiatry Ltd tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 1998. If we do hold information about you we will:

• give you a description of it;

• tell you why we are holding it;

• tell you who it could be disclosed to; and

• Let you have a copy of the information in an intelligible form.

To make a request to M&C Podiatry Ltd for any personal information we may hold you need to put the request in writing to the address provided below.

How to contact us

CHIEF DATA PROTECTION OFFICER: Matthew D Bland BSc(Hons) M.R.C.Pod    34B New Century Road, Laindon SS15 6AG    01268 416603    essexpodiatry.com@gmail.com